Recording a vaccination (new prescriber)

Perform one of the following actions:

If you know the date the vaccination was administered, in the Date field, enter a date, or to select a date on a calendar, click .

If you are recording a previous vaccination and are unsure of the administration date, in the Approx field, enter an approximate date. EMR translates the approximate date into a full date and displays the date in the Date field.

You can enter the approximate date as:

Month only: The EMR records the date as the first day of this month in the current year.

Year only: The EMR records the date as January 1 of the selected year.

Month and Year: The EMR records the date as the first day of the entered month in the entered year. You can enter the month in full or as an abbreviation. The year must be a four-digit year.

If your clinic has multiple locations, select the location where the vaccination was administered.

Perform one of the following actions:

If the vaccination was administered in your clinic, select Clinic.

If the vaccination was administered at a facility outside of your clinic, select the facility. If the facility you want is not available in the list, enter the facility in the field.

Best practice: If you enter a new Administration Facility, you can choose to add the facility to the list. Add facilities to the list only if you or other users will be selecting the location often.

If needed, you can modify or delete Administration Facility list options (for example, to “clean-up” duplicate or miss-spelled list items), see Managing the administration facility/location list for recording vaccinations (new prescriber).

Perform one of the following actions:

If the individual who administered the vaccination was a practitioner in your clinic, in the list, select Physician/Nurse Prac, and then in the lower list, choose the practitioner.

If the individual who administered the vaccination was a front end staff member, in the list, select Staff, and then in the lower list, choose the staff member.

If the individual who administered the vaccination was from a facility outside of your clinic, in the list, select Public Health, and then in the field enter the name of the provider, pharmacy, or clinic.

Type all or part of the vaccination name (for example, flu or dpt), and then on your keyboard, press Enter.

In the list of matching vaccinations, click the vaccination you want. The full vaccination name populates the Vaccine field.

Note: If the vaccine you want is not available, users with administrator authority can add vaccines to your clinic’s vaccine list. See Managing your clinic vaccine list (new prescriber).

Enter the series number of the vaccine, if applicable.

Perform one of the following actions:

Choose a lot number from the list, if it was already entered on the computer you are currently using. The Expiry date field is automatically populated.

Type a new lot number, and then in the Expiry field, type the lot’s expiry date. You are prompted to register the lot number for future use.

Tip: If you want to edit the Expiry date, click Edit Lot, change the date, and then close the window.

Note: A particular lot number is not available in the list if it expired or if the lot was marked as “Finished”

Select the vaccination route.

Note: If the route you want is not in the list, you cannot enter the value. Users with administrator authority can add options to the Route list if needed via Configuration. See Managing the route list for recording vaccinations (new prescriber).

Tip: You can set a default value to automatically populate the Route field. See Managing your clinic vaccine list (new prescriber).

Enter the vaccination dose.

Tip: You can set a default value to automatically populate the Dosage field. See Managing your clinic vaccine list (new prescriber).

Select the site where the vaccination was administered. If the injection site you want is not available, then manually enter the value.

If needed, you can modify or delete Vaccination Injection Site list options (for example, to “clean-up” duplicate or miss-spelled list items). See Managing the injection site list for recording vaccinations (new prescriber).